How to Do Everything With Microsoft Office 2003,9780072229370

How to Do Everything With Microsoft Office 2003

by
Edition: 1st
ISBN13: 9780072229370
ISBN10: 0072229373
Format: Paperback
Pub. Date: 2003-09-25
Publisher(s): McGraw-Hill Education
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Summary

Learn everything you need to know about Office 2003 from experienced trainer and best-selling author Laurie Ulrich. Find time-saving tips and tons of practical examples.

Author Biography

Laurie Ulrich (Philadelphia, PA) is the author or co-author of more than 20 books on computer software, including Special Edition Using Excel 2000 (Que, 1999; 100,000 copies sold), Troubleshooting Microsoft Excel Spreadsheets (MS Press, 2000; 30,000 copies sold), and How to Do Everything with Office XP. In the past decade, she has trained over 10,000 people on Microsoft Office. In the early 1990s, Ulrich started her own firm, Limehat & Company, Inc., where she provides consulting and training for growing companies and nonprofits.

Table of Contents

Acknowledgments xix
Introduction xxi
PART I Office 2003 Common Elements
CHAPTER 1 What's New in Office 2003
3(14)
The New Office "Look"
4(4)
The New Task Pane
7(1)
Expanded Use of Smart Tags
8(1)
Customizing the Display of Toolbars and Menus
8(1)
Faxing via the Internet
8(1)
Office Watson to the Rescue
8(1)
The Picture Library
9(1)
The XML Factor in Office 2003
10(1)
What's New in Word
10(2)
New and Improved in Excel
12(1)
PowerPoint's Enhancements
12(1)
Access Improvements
13(1)
Outlook's New Features
13(1)
Upgrade Considerations
14(3)
CHAPTER 2 Common Office Features
17(28)
Common Workspace Elements
18(3)
Working with Office 2003 Toolbars
21(2)
Using Toolbar Buttons
21(1)
Displaying Different Toolbars
22(1)
Moving Toolbars
22(1)
Working with Office 2003 Menus
23(1)
Making Menu Selections
23(1)
Common Menu Elements
23(1)
Using the Task Pane
24(3)
Displaying the Various Task Panes
26(1)
Turning Off the Task Pane
26(1)
Working with Smart Tags Across the Office Suite
27(1)
Using the Office 2003 Clipboard
28(6)
Moving Content with the Cut Command
29(1)
Sharing Content with the Copy Command
29(1)
Pasting Clipboard Selections
30(2)
Storing Multiple Clipboard Selections
32(1)
Deleting Clipboard Content
32(1)
Customizing the Clipboard Task Pane
33(1)
Using the Paste Special Command to Insert Clipboard Content
34(5)
Creating a Paste Link
35(2)
Embedding Selections and Editing Tools
37(2)
Working with Speech Recognition
39(3)
Turning Speech On
39(1)
Training the Speech Tools for Your Voice
40(1)
Dictating Documents, Spreadsheets, and Presentations
41(1)
Giving Commands Verbally
41(1)
Getting the Office 2003 Help You Need
42(3)
CHAPTER 3 Using Images in Documents, Worksheets, and Presentations
45(20)
Inserting and Manipulating Graphics
46(8)
Adding Images to Word Documents
46(5)
Using the Picture Toolbar
51(2)
Using Images in Excel Worksheets
53(1)
Enhancing Presentations with Clip Art and Photos
53(1)
Capturing Images Digitally
54(1)
Taking a Tour of Office 2003's Picture Library
55(5)
Creating Shortcuts to Your Images
56(1)
Opening an Image
56(1)
Renaming Images
56(1)
Sharing Images via Email
57(3)
Editing Your Digitally Captured Images
60(5)
PART II Creating Documents with Word
CHAPTER 4 Building a Basic Document
65(16)
Getting Started in Word
66(4)
The Not-So-Blank Document
66(2)
Starting with a Template
68(2)
Typing Your Document Content
70(3)
Working with Word Wrap
71(1)
Working with Paragraph and Line Breaks
71(2)
Navigating a Word Document
73(3)
Moving Around with the Mouse
74(1)
Keyboard Navigation Techniques
74(2)
Selecting and Working with Text
76(5)
Selecting Text via the Keyboard
76(1)
Using Your Mouse to Select Text
76(2)
Editing Your Text
78(1)
Rearranging Words, Sentences, and Paragraphs
78(3)
CHAPTER 5 Proofing, Printing, and Saving Documents
81(20)
Proofing Word Documents
82(3)
Handling Errors as You Type
83(1)
Running the Spelling and Grammar Check
84(1)
Making Automatic Corrections
85(4)
Creating AutoCorrect Entries
87(1)
Editing and Removing AutoCorrect Entries
88(1)
Customizing the Proofing Tools
89(2)
Customizing the Spell-Checking Process
89(1)
Adjusting the Standards for Grammar Checking
90(1)
Turning As-You-Type Proofing On and Off
91(1)
Viewing Your Document's Readability Statistics
91(1)
Printing Your Document
92(2)
Saving Word Documents
94(3)
Performing a First-Time Save
94(2)
Updating a Saved File
96(1)
Saving a Document with a New Name
96(1)
Creating Document Templates
97(4)
Building Template Content
97(2)
Creating New Documents from Your Templates
99(1)
Template Tips and Techniques
99(2)
CHAPTER 6 Effective Document Formatting
101(28)
Changing the Appearance of Text
102(4)
Choosing the Right Font and Size
103(1)
Applying Text Color
104(1)
Applying Special Text Effects
105(1)
Altering Text Position and Flow
106(8)
Changing Paragraph Alignment
106(1)
Indenting Text
107(2)
Adjusting Line Spacing
109(1)
Understanding Text-Flow Controls
110(2)
Creating Lists
112(2)
Working with Styles
114(5)
Creating Styles
116(2)
Locking Styles and Formatting to Prevent Changes to Your Templates
118(1)
Customizing Page Layout
119(3)
Setting New Page Margins
119(1)
Adjusting Page Orientation
120(1)
Changing Paper Size
121(1)
Working with Tabs
122(7)
Creating a Tabbed List
122(1)
Using Word's Default Tabs
122(1)
Setting Tabs from the Ruler
123(2)
Using the Tabs Dialog Box
125(1)
Setting Up Multiple Tabbed Lists in a Single Document
126(1)
Editing Tab Settings
126(1)
Adjusting Tab Positions
126(1)
Changing Tab Stop Alignment
127(2)
CHAPTER 7 Working with Long Documents
129(14)
Inserting and Formatting Page Numbers
130(1)
Working with Headers and Footers
131(3)
Inserting Header and Footer Content
132(2)
Creating a Table of Contents
134(1)
Searching for and Replacing Document Content
135(2)
Using Find to Move Through a Document
135(1)
Replacing Text
136(1)
Replacing Special Codes
136(1)
Working with Columns
137(6)
Building a Newsletter Document
138(1)
Applying Columns to Existing Text
139(1)
Setting Up Columns Before Typing
140(1)
Customizing Columns
141(1)
Setting Up Multiple Column Configurations in One Document
142(1)
CHAPTER 8 Structuring Documents with Tables
143(20)
Structuring Documents and Text with Tables
144(5)
Building a Uniform Grid
144(3)
Entering Table Content
147(1)
Navigating a Table
148(1)
Selecting Table Columns, Rows, and Cells
148(1)
Formatting Tables
149(6)
Resizing Columns and Rows
149(2)
Adding and Deleting Columns and Rows
151(1)
Splitting and Merging Cells
152(1)
Applying Borders and Shading
153(2)
Drawing a Freeform Table
155(5)
Drawing Table Cells
155(1)
Erasing Table Cell Walls
156(1)
Working with the Tables and Borders Toolbar
157(3)
Nesting Tables
160(3)
CHAPTER 9 Creating Form Letters, Envelopes, and Labels with Mail Merge
163(12)
Starting the Mail Merge Process
164(1)
Creating a Form Letter
164(3)
Creating Mailing Labels
167(5)
Choosing the Right Label
168(1)
Selecting Your Data Source
169(1)
Merging Data with Your Labels
169(3)
Printing Labels
172(1)
Mail Merge Troubleshooting
172(3)
PART III Crunching Numbers and Keeping Lists with Excel
CHAPTER 10 Building and Formatting Worksheets
175(22)
Touring the Excel Interface
176(1)
Starting a New Workbook
176(5)
Understanding Worksheets
177(3)
Navigating Worksheets
180(1)
Entering Worksheet Content
181(4)
Editing Cell Content
183(1)
Selecting Cells, Blocks, Columns, and Rows
184(1)
Inserting Rows and Columns
185(1)
Saving Workbook Files
185(3)
Saving a New Workbook
186(1)
Saving a Workbook as a Template
186(2)
Formatting Worksheet Content
188(9)
Applying Numeric Formats
189(1)
Changing Fonts and Sizes
190(1)
Aligning Worksheet Content
191(2)
Shading Worksheet Cells
193(1)
Applying Borders
194(1)
Copying Cell Formats
195(2)
CHAPTER 11 Working with Formulas and Functions
197(12)
Understanding Spreadsheet Calculations
198(1)
Performing Quick Addition with AutoSum
199(3)
Using the AutoSum Function
200(1)
Pasting the AutoSum Function
200(2)
Creating Simple Formulas from Scratch
202(2)
Editing Formulas
203(1)
Understanding Relative vs. Absolute Addressing
203(1)
Controlling the Order of Operations
204(2)
Using 3-D Formula References
205(1)
Using Excel's Built-in Functions
206(3)
CHAPTER 12 Building and Maintaining List Databases
209(14)
Understanding Database Concepts
210(2)
Database Terminology
210(2)
Excel List Database Requirements
212(1)
Building a List
212(1)
Sorting by a Single Field
213(1)
Sorting by Multiple Fields
213(1)
Creating a Subtotal Report
214(3)
Searching for Specific Records
217(2)
Using AutoFilter to Locate and Display Records in a List
217(1)
Setting Up Advanced Filters
218(1)
PivotTable Basics
219(4)
Building a PivotTable
219(4)
CHAPTER 13 Charting Excel Data
223(12)
Using Charts to Enhance Worksheets
224(4)
Understanding Chart Types
224(2)
Understanding Chart Elements
226(2)
Building a Chart
228(2)
Selecting Data for Charting
228(1)
Setting Up a New Chart
228(2)
Updating and Changing Charts
230(5)
Changing Chart Types
232(1)
Formatting a Chart
232(1)
Editing Chart Text
233(1)
Resizing and Moving Charts
233(1)
Deleting Charts
233(2)
CHAPTER 14 Printing and Publishing Worksheets
235(14)
Printing Workbooks and Worksheets
236(1)
Printing an Entire Workbook
237(1)
Printing Individual Worksheets
238(1)
Printing a Range of Cells
238(1)
Controlling Page Breaks and Page Count
238(3)
Working with Print Options
241(1)
Setting Up Headers and Footers
242(1)
Publishing Excel Content to the Web
243(1)
Saving Your Worksheet as a Web Page
243(6)
PART IV Creating Presentations with PowerPoint
CHAPTER 15 Planning and Building a Presentation
249(18)
Planning Your Presentation
250(1)
Organizing Your Presentation Content
251(1)
The PowerPoint Environment
251(1)
Deciding on a Presentation Template
252(2)
Choosing Slide Layouts
254(2)
Inserting New Slides
254(1)
Deleting Slides
255(1)
Inserting Slide Text
256(3)
Working with Bulleted Text
256(2)
Typing Paragraphs
258(1)
Inserting Extra Text Boxes
259(1)
Formatting Slide Text
259(4)
Repositioning Text Objects
260(1)
Aligning Text Objects
261(1)
Resizing Text Objects
261(2)
Saving a Presentation
263(1)
Printing Your Slides
263(4)
Printing Color Options
264(1)
Creating Notes and Audience Handouts
265(2)
CHAPTER 16 Enhancing a Presentation with Graphics and Charts
267(14)
Using Graphics Effectively in a Presentation
268(1)
Adding Clip Art and Photographs
268(1)
Drawing and Manipulating Shapes and Lines
269(2)
Drawing Shapes
270(1)
Drawing Lines and Arrows
270(1)
Formatting Graphic Elements
271(2)
Applying Fills and Outlines
271(1)
Typing in Shapes
272(1)
Rotating Shapes and Lines
272(1)
Aligning Graphic Objects
273(1)
Changing the Stacking Order of Graphics and Drawn Objects
273(1)
Grouping and Ungrouping Objects
273(1)
Creating a PowerPoint Chart
273(3)
Selecting a Chart Type
275(1)
Customizing the Chart
275(1)
Building an Organization Chart
276(3)
Filling in the Chart Boxes
277(1)
Adding New Boxes to the Chart
278(1)
Formatting the Organization Chart
278(1)
Creating a Diagram
279(2)
CHAPTER 17 Building an Effective Multimedia Slide Show
281(18)
Previewing Your Slide Show
282(2)
Rearranging, Duplicating, and Deleting Slides
282(2)
Applying Slide Transitions
284(2)
Animating Individual Slide Elements
286(3)
Animating Text
286(2)
Animating a Bulleted List
288(1)
Applying Animation to Charts and Diagrams
289(1)
Making Pictures and AutoShapes Move
289(1)
Setting Up a Slide Show
289(1)
Inserting Links to Files, Presentations, and Web Content
290(4)
Using Slide Elements as Hyperlinks
291(1)
Working with Action Buttons
292(2)
Publishing a Presentation for Use on the Web
294(5)
PART V Managing Data with Access
CHAPTER 18 Getting Started with Access Databases
299(18)
What Is a Database'?
300(1)
Understanding Database Concepts
300(1)
Understanding Database Objects
301(1)
Viewing Objects in Your Database with the Database Window
301(1)
Designing Tables to Store Your Data
301(12)
What You Need to Know about Tables Before You Begin
303(1)
Viewing a Table and Its Data
304(1)
Creating a Table
305(8)
How to Connect Tables with Relationships
313(4)
Understanding Relationship Types
314(1)
Creating Relationships
314(3)
CHAPTER 19 Simplifying Data Entry with Forms
317(14)
Creating a Form with the Form Wizard
319(2)
How to See the Form Design and Data
319(1)
Understanding Some Basic Form Concepts
320(1)
Using the Form Wizard to Create a Form
320(1)
Modifying Your Form
321(6)
Managing the Controls on Your Form
321(2)
Making a Pick List with the Combo Box Control
323(2)
Adding a Title to Your Form
325(1)
Changing the Appearance of Controls by Formatting
325(2)
Entering Data in Your Form
327(4)
Data-Entry Tips
327(1)
Navigating Through Records
328(3)
CHAPTER 20 Extracting Data with Queries
331(12)
Understanding Query Types
332(1)
Viewing Query Designs and Data
333(1)
Using the Simple Query Wizard to Make a Select Query
333(1)
Designing a Query in the QBE Grid
334(6)
Ordering Your Records with the Sort Row
336(2)
Writing Criteria to Select Specific Records
338(2)
Selecting Data from Multiple Tables
340(3)
CHAPTER 21 Documenting Your Data with Access Reports
343(14)
Exploring Report-Development Options
344(1)
Simplifying Report Design with the Report Wizard
344(9)
Creating a Report with the Report Wizard
347(5)
Changing the Margins to Fit More Data per Page
352(1)
Printing Your Reports
353(4)
PART VI Keeping in Touch and on Schedule with Outlook
CHAPTER 22 Communicating with Email
357(24)
About Email Accounts
358(2)
Touring the Outlook Interface
360(1)
Working with Messages
361(9)
Attaching Files to Messages
363(1)
Working with Message Flags, Levels, and Receipts
364(2)
Sending Your Message
366(3)
Replying to Messages
369(1)
Forwarding Messages
370(1)
Formatting Email Messages
370(3)
Setting a New Default Font
371(1)
Choosing Stationery
371(2)
Formatting Message Text
373(1)
Working with Signatures
373(3)
Creating a Signature
374(1)
Establishing Signatures for Different Email Accounts
375(1)
Creating Folders to Organize Email
376(2)
Setting Up Inbox and Sent Items Folders
376(1)
Moving Messages Between Folders
377(1)
Deleting Messages
378(1)
Filtering Junk Email
379(2)
CHAPTER 23 Scheduling Tasks and Appointments
381(14)
A Tour of the Outlook Calendar
382(7)
Understanding Calendar Entries
384(1)
Creating Appointments, Events, and Meetings
385(3)
Scheduling a Meeting
388(1)
Customizing the Calendar
389(1)
Working with Tasks
390(2)
Creating a New Task
390(1)
Assigning Tasks
391(1)
Printing Your Schedule
392(3)
CHAPTER 24 Building a Contacts List
395(12)
Working with Contacts
396(6)
Entering a New Contact
397(2)
Editing Contact Information
399(2)
Contact Tracking
401(1)
Printing Your Contacts List
402(5)
PART VII Designing Web Pages with FrontPage
CHAPTER 25 Planning a Website
407(12)
What Are Your Online Goals?
408(2)
Personal and Family Websites
409(1)
Sites that Advertise
409(1)
Sites that Sell
409(1)
Planning Your Site's Content
410(4)
Understanding Graphic Requirements
410(2)
Working Within Color Limitations on the Web
412(1)
Gathering Your Graphic Images
412(1)
Collecting Text Content
413(1)
Building Your Website Blueprint
414(5)
Creating a Site Map
415(1)
Storyboarding Your Individual Page Content
416(3)
CHAPTER 26 Building a Website
419(20)
Getting Started with FrontPage
420(1)
Starting a New Website
420(4)
Adding Pages to Your Site
422(1)
Rearranging the Site Structure
423(1)
Applying a Theme to Your Website
424(2)
Adding Page Banners
426(1)
Inserting Navigation Bars
427(2)
Adding Navigation Buttons to the Home Page
427(2)
Adding Navigation Buttons to Subpages
429(1)
Building Web Page Content
429(5)
Inserting Text Content
430(1)
Making Text Links to External Web Pages and Sites
430(2)
Adding Images to Your Web Pages
432(1)
Editing Images
432(2)
Structuring Pages with Tables
434(5)
Inserting a Table
435(1)
Resizing Tables
436(1)
Merging and Splitting Cells
436(1)
Modifying Table Properties
436(3)
CHAPTER 27 Posting Pages to the Web
439(8)
Previewing Pages Through a Browser
440(7)
Selecting a Preview Browser
440(1)
Checking Your Site for Errors
441(2)
Publishing Your Website
443(4)
Index 447

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